Larry Kereluke - Manitoba CKC Director

CANADIAN KENNEL CLUB           -            CLUB CANIN CANADIEN

 

REGULAR MEETING OF THE BOARD OF DIRECTORS

June 9 & 10, 2012

CKC Boardroom, Etobicoke, Ontario

 

AGENDA INDEX

 

# Agenda Item / Board Member Presenter / CKC Staff Liaison

1. Call To Order & Attendance / Mr. Shoreman

2. Chair’s Report / Mr. Shoreman

3. Adoption of Minutes

3.1 Minutes of March 29 & 30, 2012 Board Meeting / Ms. Carey

4. Business arising from previous minutes

4.1 Business Arising from the Minutes / Ms. Carey

5. Gift & Donations

6. Formal Presentations to The Board

7. Correspondence and/or Petitions

7.1 Letter from Club Barbet Canada re: Purina National / Ms. Carey

7.2 Letter from Dr. Alastair Cribb, University of Calgary Veterinary Medicine, 2011 CKC Honourary Veterinarian

8. Strategic Plan Update / Mr. Shoreman / Ms. Carey

9. Interim CEO’s Report & Executive Director’s Report

9.1 Executive Director’s Report – June 2012               Mrs. Steeves / Ms. Carey

10 Independent Standing Committee Reports

10.1 Report of the Audit & Finance Committee             Mrs. Steeves / Ms. Carey

10.2 Minutes of May 10, 2012 Audit & Finance Committee Meeting / Mrs. Steeves / Ms. Carey

10.3 CKC Financial Reports (Q1)                                   Mrs. Steeves / Ms. Carey

10.4 Apex Financial Reports (Q1)                                  Mr. Rowbotham / Ms. Carey

10.5 For Discussion: Communication To Convey The Basis For The Decision Regarding Shutting Down Apex
Mr. Rowbotham / Ms. Carrey

10.6 Housekeeping Amendment: Policy and Procedures Manual, Chapter X , Committees, Councils & Appointments, C. Independent Standing Committees – Terms of Reference 3. Audit Committee
Mr. McLean / Ms. Carey

11. Standing Committee Reports

Breed Standards Committee

11.1 Appointment to Breed Standards Committee / Ms. Maisey / Mr. Furlan

11.2 Breed Standards-Chesapeake Bay Retriever  / Ms. Maisey  / Mr. Furlan

11.3 Breed Standards-Griffon Wirehaired Pointing / Ms. Maisey /Mr. Furlan

Club Relations Committee

11.4 New Section, Policy & Procedures Manual Chapter X-Committees, Councils and Appointments, Section B-Standing Committees Sub-Section 3-Club Relations Committee / Mr. Ewles  / Mr. Furlan

11.5 Amendment to the Policy & Procedures Manual, Chapter V-Club Policy Section H-Electoral Irregularities
Mr. Ewles  / Mr. Furlan

11.6 Amendment to the Policy & Procedures Manual, Chapter XI-Regulatory, Section B-Discipline Committee, Sub-Section 10 (a)-Internal Affairs of Clubs  / Mr. Ewles  / Mr. Furlan

Event Officiating Committee

11.7 Appointment to Event Officiating Committee / Mr. Rowbotham  / Mr. Furlan

Genetics and Medical Committee

11.8 Appointment to Genetics and Medical Committee / Ms. Maisey  / Mr. Allinson

Responsible Dog Ownership Committee

11.9 Responsible Dog Ownership – Change of Composition, Policy and Procedures Manual, Section X, Committees, Councils and Appointments, B. Standing Committees  / Mr. McLean / Mr. Allinson

Tracking Test Council

11.10 New Section, Tracking Test Rules & Regulations, Chapter 2-General Rules & Regulations, Section 2.1-Eligibility to Hold a Tracking Test

11.11 Amendment to the Tracking Test Rules & Regulations, Chapter 2-General Rules & Regulations, Section 2.2.4-Making Application

11.12 Amendment to the Tracking Test Rules & Regulations, Chapter 6-Entries & End of Test Section 6.1.9-Entry Requirements

11.13 Amendment to the Tracking Test Rules & Regulations, Chapter 6-Entries & End of Test Section 6.1.10-Entry Requirements

11.14 New Section, Tracking Test Rules & Regulations Chapter 6-Entries & End of Test Section 6.2-Limited Entry

11.15 Amendment to the Tracking Test Rules & Regulations, Chapter 6-Entries & End of Test Section 6.11.3-Tracks

11.16 New Section, Tracking Test Rules & Regulations Chapter 6-Entries & End of Test Section 6.11-Tracks

11.17 Amendment to the Tracking Test Rules & Regulations, Chapter 8-Tracking Test Titles Section 8.1.3-Tests

11.18 Amendment to the Tracking Test Rules & Regulations, Chapter 10-Standards for Tracking Tests, Section 10.1.5-Tracking Test Grounds

11.19 Amendment to the Tracking Test Rules & Regulations, Chapter 10-Standards for Tracking Tests, Section 10.1.6-Tracking Test Grounds

11.20 Amendment to the Tracking Test Rules & Regulations, Chapter 10-Standards for Tracking Tests, Section 10.2.2-Collars & Protective Gear

11.21 Amendment to the Tracking Test Rules & Regulations, Chapter 10-Standards for Tracking Tests, Section 10.3.1 (a)-Equipment & Tracks (Equipment)

11.22 New Section, Tracking Test Rules & Regulations Chapter 10-Standards for Tracking Tests Section 10.3.1-Equipment & Tracks (Equipment)

11.23 Amendment to the Tracking Test Rules & Regulations, Chapter 10-Standards for Tracking Tests, Section 10.3.2-Equipment & Tracks (Charts)

11.24 Amendment to the Tracking Test Rules & Regulations, Chapter 10-Standards for Tracking Tests, Section 10.3.4 & 10.3.5-Equipment & Tracks (Charts)

11.25 Amendment to the Tracking Test Rules & Regulations, Chapter 10-Standards for Tracking Tests, Section 10.5.1 (a) & (b)-On The Track (The Handler)

11.26 New Section, Tracking Test Rules & Regulations Chapter 10-Standards for Tracking Tests Section 10.5.1-On The Track (The Handler)

11.27 New Section, Tracking Test Rules & Regulations Chapter 10-Standards for Tracking Tests Section 10.5.2 (a)-On The Track (The Dog)

11.28 Amendment to the Tracking Test Rules & Regulations, Chapter 10-Standards for Tracking Tests, Section 10.5.2 (b)-On The Track (The Dog)

11.29 Amendment to the Tracking Test Rules & Regulations, Chapter 10-Standards for Tracking Tests, Section 10.5.2 (c)-On The Track (The Dog)

11.30 Amendment to the Tracking Test Rules & Regulations, Chapter 10-Standards for Tracking Tests, Section 10.5.2 (d) & (e)-On The Track (The Dog)

11.31 Amendment to the Tracking Test Rules & Regulations, Chapter 10-Standards for Tracking Tests, Section 10.6 (a)-Water

11.32 Amendment to the Tracking Test Rules & Regulations, Chapter 10-Standards for Tracking Tests, Section 10.7 (d)-The Tracking Dog Test (TD)

11.33 Amendment to the Tracking Test Rules & Regulations, Chapter 10-Standards for Tracking Tests, Section 10.8 (f)-The Tracking Dog Excellent Test (TDX)

11.34 Amendment to the Tracking Test Rules & Regulations, Chapter 10-Standards for Tracking Tests, Section 10.9 (d) & (g)-The Urban Tracking Dog Test (UTD)

11.35 Amendment to the Tracking Test Rules & Regulations, Chapter 11-Sanction Tracking Test Matches (Section 11.5)

11.36 New Section, Tracking Test Rules & Regulations Chapter 17-Sanction Tracking Test Matches

11.37 Housekeeping Amendment, Amendment to the Tracking Test Rules & Regulations Chapter 4-Premium List (Section 4.1 (p))
Mr. McLean  / Mr. Furlan

 

Nothing was submitted for this agenda from the following Committees/Councils. They are shown FYI only as per Board instructions

Agility Trial Council                                                                      Ms. Maisey  / Mr. Furlan

Beagle & Basset Hound Field Trial Council                             Mr. Windsor  / Mr. Furlan

Board Orientation and Education Committee                        Ms. Bennett  / Ms. Carey

Breeder Relations Committee                                                    Mr. Shoreman / Mr. Allinson

Conformation Council                                                                 Mr. Rowbotham  / Mr. Furlan

Draft Dog Council                                                                        Mr. Graveley  / Mr. Furlan

Earthdog Test Council                                                               Ms. Moran McQuinn  / Mr. Furlan

Executive Performance & Compensation Review Committee Mr. Shoreman / Ms. Carey

Herding Field Trial Council                                                      Mr. Kereluke  / Mr. Furlan

Junior Kennel Club Council                                                     Ms. Bennett / Mr. Furlan

Legislation Committee Chair                                                    Mr. Kereluke  / Mrs. Draper

Lure Coursing Council                                                               Mr. Ewles  / Mr. Furlan

Obedience Council                                                                     Mr. Graveley   / Mr. Furlan

Pointing Breeds Field Trial Council                                       Mr. Ewles  / Mr. Furlan

Retriever Field Trial Council                                                   Mr. Windsor / Mr. Furlan

Retriever Hunt Test Council                                                   Mr. Windsor / Mr. Furlan

Spaniel Field Trial Council                                                      Ms. Maisey / Mr. Furlan

Strategic Planning Committee                                                Ms. Moran McQuinn  / Ms. Carey

Working Certificate Test Council                                           Mr. Windsor  / Mr. Furlan

 

12. Select Committee Reports (Ad Hoc Committees)

Re-evaluate Conformation Grand Champion program Ad Hoc Committee

12.1 Conformation Show Rules and Regulations, Chapter 15, Section 15.2 Mr. Windsor / Mr. Furlan

12.2 Conformation Show Rules and Regulations, Chapter 15, Section 15.3 Mr. Windsor /Mr. Furlan

12.3 Conformation Show Rules and Regulations, Chapter 7, Section 7.3.9 – Ribbons – Select Dog And Select Bitch
Mr. Windsor / Mr. Furlan

 

Modelling for Shows and Events Committee Ad Hoc Committee.

12.4 Amendment to the Conformation Show Rules & Regulations, Altered Class
Mr. McLean / Mr. Furlan

12.5 Amendment to the Conformation Show Rules & Regulations, Veterans Class
Mr. McLean / Mr. Furlan

12.6 New Section, Policy & Procedures Manual, Chapter VI-Shows & Trials, Section M-Conformation Events
Mr. McLean / Mr. Furlan

12.7 New Section, Policy & Procedures Manual, Chapter VI-Shows & Trials
Mr. McLean / Mr. Furlan

12.8 Amendment To The Policy & Procedures Manual, Allow Non-Purebred Dogs to Participate in Performance Events
Mr. McLean / Mr. Furlan

12.9 New Section, Conformation Show Rules & Regulations, Appendix I – Baby Puppy Class
Mr. McLean  / Mr. Furlan

Purina National Event Committee

12.10 2012 Purina National Report                                                                    Mr. Rowbotham / Mr. Furlan

CKC’s 125th Anniversary Ad Hoc Committee

12.11 Presentation on CKC’s 125th Anniversary                                              Mr. Graveley /Ms. Carey

 

Nothing was submitted from the following Ad Hoc Committees. They are shown FYI only as per Board instruction.

Percentage Registry Ad hoc Committee                                                               Mr. Windsor / Mr. Furlan

Priority Dates Ad Hoc Committee                                                                        Mr. Rowbotham / Mr. Furlan

 

13. General Business

13.1 Reserve best in show                                                                                      Mr. Kereluke / Mr. Furlan

13.2 Amendment to Judges (Sheets) Book                                                        Mr. Kereluke / Mr. Furlan

13.3 Judging of Breeds Not in Canadian Groups                                             Mr. Fletcher / Mr. Furlan

13.4 Motion to Rescind Motion #57-03-12 “CKC accredited clubs may not hold non-CKC competitive events. Failure to comply will result in loss of CKC club accreditation”                                                                      Ms. Moran McQuinn /Mr. Furlan

13.5 Policy and Procedures Manual, Chapter VI, Shows and Trials, Section G, Priority Rights/Priority Dates, 4 B), (2), (a)
Mr. Windsor / Mr. Furlan

13.6 New Section, Policy & Procedures Manual Chapter VI-Shows & Trials, Section S-Approval of Non-Resident Judges, Sub-Section 2,c-Requirements                                                                                                   Mr. Windsor / Mr. Furlan

13.7 Amendment to the Policy & Procedures Manual, Chapter VI-Shows & Trials, Section U-Performance Event Number (PEN), Sub-Section 1, 2, 3-Definitions/Purpose/Eligibility                                                                 Ms. Bennett  / Mr. Furlan

13.8 Proposed Amendment to the Policy and Procedures Manual, Chapter IV, Registration, Section Appendix 5 – List of Recognized Foreign Stud Books                                                                                                             Mr. Rowbotham / Mrs. Bahorie

13.9 For Discussion: Position on Standards, Change And Crufts            Ms. Moran McQuinn / Mr. Allinson

13.10 Follow-up to the I.T. Infrastructure Review Presented at March meeting Mr. Graveley / Ms. Carey

13.11 Agriculture Canada’s Request re: Approval of By-Law Amendments from the 2011 Referendum
Mr. McLean            Ms. Carey

13.12 AGM Referrals                                                                                              Mr. Graveley  / Ms. Carey

13.13 Amendment to Policy and Procedures Manual, Chapter X, Committees, Councils & Appointments, Section I, Honourary Appointments, Subsection 3                                                                                                            Mrs. Steeves  / Ms. Carey

14. New Business

15. Announcements

16. Set/Confirm Meeting Dates and Location

17. Adjournment

 

                    2011                                                       2010

1. Retriever Labrador                                       1.  Retriever Labrador
2. German Shepherd                                        2.  German Shepherd
3. Retriever Golden                                          3.  Retriever Golden
4. Poodle                                                          4.  Poodle
5. Shetland Sheepdog                                      5.  Shetland Sheepdog
6. Yorkshire Terrier                                            6.  Yorkshire Terrier
7. Bernese Mountain Dog                                 7.  Boxer
8. Boxer                                                             8.  Bernese Mountain Dog
9. Bulldog                                                          9.  Bulldog
10. Schnauzer (Miniature)                                  10.  Schnauzer (Miniature)

The following is a brief synopsis of the key items of business addressed at the March 28 and 29, 2012 meeting of the 2012 Board of Directors. The meeting was held in Sudbury, Ontario.  Please note that rules and policy changes shown below are paraphrased for the sake of brevity.  In the event of dispute, the specific wording of such changes should be taken from the official minutes of the Board meeting. The detailed minutes of the meeting will be formally approved at the next regular meeting of the Board.

1. Minutes of the December 10 & 11, 2011 meeting of the Board of Directors were approved.
2. Minutes of the January 14 & 15, 2012 meeting of the Board of Directors were approved.
3. The following correspondence was received as information:
   *    Letters from Mr. Dieter S. Leidel, Tanoak Boxers re:  Prescribing to Breeders Which Tools (or Tests) They Have to Use.
   *    Email from Sarah Sabean re:  Mixed Dogs in Performance Events.
4. The following reports were received as information:
   *    Strategic Planning Update
   *    Report of the Interim CEO for the Fourth Quarter of 2011
   *    Executive Director’s Report
   *    Audit and Finance Committee Report
   *    Re-evaluate Grand Champion Program Ad Hoc Committee Report
   *    Purina National Event Committee
   *    Percentage Registry Ad Hoc Committee
   *    Priority Dates Ad Hoc Committee
   *    Modelling for Shows and Events Ad Hoc Committee
   *    2011 Annual Reports of Committees and Councils
5. A decision was made to add an extra day to the June meetings for Strategic Planning.
6. CKC Financial Reports for the Fourth Quarter were accepted.
7. Apex Financial Reports for the Fourth Quarter were received as information.
8. CKC 2011 Audited Financial Statements were accepted.
9. Apex 2011 Audited Financial Statements were received as information.
10. The following appointments were made:
    *    Mr. Michael Shoreman was appointed as Board Liaison to the Breeder Relations Committee
    *    Ms. Joan Bennett was appointed to the Club Relations Committee
    *    Mrs. Steeves, Mr. Kereluke, Mr. Rowbotham and Ms. Carey were appointed to the Purina National Event Committee
    *    Mr. R. Wm Taylor from Havlock, Québec was named Honourary Chair for 2012
    *    BDO Canada was reappointed as auditor of record. The appointment is for a term of one year
    *    Gowling Lafleur Henderson was reappointed legal counsel. The appointment is for a  term of one year
    *    Ms. Joan Bennett was appointed Chair of the Board Orientation and Education Committee
    *    Mr. Alan Ewles was appointed Chair of the Club Relations Committee
    *    Mr. Larry Kereluke was appointed Chair of the Legislation Committee
    *    Ms. Marg Moran McQuinn was appointed Chair of the Strategic Planning Committee
    *    Mr. Dwain McLean was appointed Chair of the Responsible Dog Ownership Committee
    *    Ms. Marg Moran McQuinn was appointed to serve on the CKC Foundation Board of Directors for a term of one year
11. The following appointments were tabled for the June Board meeting:
    *    Breeder Relations Committee
    *    Genetics and Medical Committee
12. Appointment of the 2012 Honourary Veterinarian was deferred pending process review.
13. A motion was adopted to defer replacing the vacancy on the Discipline Committee until the March 2013 Board meeting.
14. Appointment of two Board members to fill vacancies on the Responsible Dog Ownership Committee was deferred pending further deliberation on the complement of the Committee.
15. Breeder Relations Guidelines remain “work in progress” and the item will go forward to the June Board meeting agenda.
16. An amendment was made to the Obedience Trial Rules & Regulations, Chapter 3 – Judges, Section 3.2.2 – Judge’s Eligibility to delete the words:  “No judge shall accept an assignment within 30 days that is within 100 km (62 miles) of another assignment”.
17. A motion was adopted to develop a communication strategy regarding percentage registry.
18. The following amendments were made in the Policy and Procedures Manual, effective immediately:
    *    Chapter VI – Shows & Trials, Appendix 2 – Fee Schedule, Recording and Listing Fees was amended to show that the recording fee for Baby Puppies is zero ($0.00).
    *    Chapter X Committees, Councils and Appointments, Section B Standing Committees – Terms of Reference, Sub-Sections 3, 5, 6 and 7. Two amendments were made to clarify wording regarding the role of Committees and Councils and their relationship to the Board of Directors.
19. The following amendments were made to the Policy and Procedures Manual, effective May 1, 2012:
    *    Chapter XI, Regulatory, Appendix 1 – Discipline Penalty Guidelines was amended to include a timeline commensurate with the severity of the infraction when the Discipline Committee levies termination penalties.
    *    Chapter XI, Regulatory, Section B, Discipline Committee, Subsection 2(a) was amended to include the methodology for individuals who have been terminated to receive their timeframe.
20. The following amendments were made in the Policy and Procedures Manual, effective July 2, 2012:
    *    Chapter VI, Section H, Show Supplies. A new section g) was added to bring the policy up-to-date with how the show supplies are being handled and a handling fee of $100.00 for supplies ordered within 21 days of an event.
    *    Chapter VI – Shows & Trials, Section Q – Judges Guidelines was amended to add a new section 7. Judging Conflicts.
21. An amendment was made, effective January 1, 2013, in the Policy and Procedures Manual, Chapter VI Shows and Trials – F. Approval to Hold Shows and Trials to add section “c) CKC accredited clubs may not hold non CKC competitive events. Failure to comply will result in loss of CKC club accreditation.”
22. An amendment was made, effective September 1, 2012, in the Conformation Show Rules and Regulations, Section 12 Breeds, Classes, Awards & Sweepstakes 12.3.1 (H) Best Puppy in Group to add the words:  “Clubs may elect to offer four Group placings in the puppy Group. This information must be printed in the Premium List.”
23. A motion was passed, effective January 1, 2013, “That, when new breeds are recognized by the Canadian Kennel Club, all CKC Conformation Judges who are currently licensed for that group in which the breed will be exhibited will be required to complete an open book exam on that breed before being approved to judge that breed at the breed or group level”.
24. A housekeeping amendment was made to the Handbook for CKC Conformation Judges, 3 Guidelines, 1.  General, 1.4 was amended that effective at the next reprinting of the Conformation Show Rules and Regulations rule book this section to be incorporated into the rules under section 4.1.7.
25. The concept of a Therapy Dog Recognition Program to acknowledge dogs and their handlers who improve the health and emotional well being of people through their interactions as therapy dogs was referred to Shows & Trials.
26. The possibility of licensing junior handling judges in Canada was referred to the Junior Handling Council.
27. The Board granted permission to the AKC to register Miniature American Shepherd (both dogs and litters) in their records until such time as the breed is registered by the CKC.
28. Proposed amendments to the Policy and Procedures Manual, Chapter XI Regulatory, B Discipline Committee & C Appeal Committee to allow the Chair of either Counsel to easily provide a synopsis of any case when requested were referred to the Legislation Committee.
29. A proposal to add a new section M, Volunteer Recognition, to the Policy and Procedures Manual, Section III was tabled for the June meeting.
30. A motion was adopted that all Canadian Indigenous breeds have their standards available in French on the CKC website before June 1, 2012.
31. Polling results of the Lagotto Romagnolo were received as information. The breed may compete effective July 1, 2012.
32. The Board tasked the Communications Division to develop a statement in response to the Crufts situation.

Congratulations to Gladys and William Gillespie from Brandon who have attained

50 years of service to The Canadian Kennel Club

As of January 1, 2012 in counting the number of dogs in competition, a dog that is disqualified, dismissed, excused or ordered from the ring by the judge shall not be included in the calculation for championship points.

Motion #67-09-10 passed September 2010.

As well, as of January 1, 2012 several Obedience rule changes have been passed. The ‘draft rules’ are now available on line at www.ckc.ca.